Being able to import your accounting files from one program to another is an important time-saver, no matter your business. Fortunately, programs like QuickBooks will let you import records from other accounting programs like Sage 50 -- once called Simply Accounting -- into your business records, making it easier for your to switch to new accounting software.

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Export from Sage 50

Step 1

Open Simply Accounting and then select 'File,' 'Import/Export' and then 'Export Records.'

Step 2

Select the 'Export records to a Sage Simply Accounting import file format' and then click 'Next.'

If you’ve switched from QuickBooks for Windows to QuickBooks for Mac, you’ve probably noticed some differences. QuickBooks for Mac is built as a Mac product from the ground up, so the interface elements will be familiar if you’ve used other Mac applications. Being able to import your accounting files from one program to another is an important time-saver, no matter your business. Fortunately, programs like QuickBooks will let you import records from other accounting programs like Sage 50 - once called Simply Accounting - into your business records, making it easier for your to switch to new accounting software.

Step 3

Select the records to export and then click 'Next.'

Step 4

Click 'Finish' to complete the export process.

Step 1

Log into QuickBooks and select 'Single User' mode.

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Step 2

Select 'File Utilities Import IIF Files.'

Step 3

Browse to where Simply Accounting exported the IIF file and select it.

Step 4

Click 'Open' and then click 'OK' on the confirmation message. Your data imports into QuickBooks.

Many business owners start their companies as sole proprietorships because they are easy to set up and license. As a business grows, however, some will elect to incorporate and establish S corporations. Doing this limits the owners' personal liability and provides tax benefits not available to sole proprietors. If you have just converted to an S corporation and you use QuickBooks, the program does not let you change your business structure after initial setup. A simple workaround is to create a new company based on the S corporation structure and then import all of your ledgers and transactions from the sole proprietorship.

Export Data From Sole Proprietor Company

Step 1

Open QuickBooks. Click 'File' on the menu bar and select 'Open.' Browse to the folder containing your QuickBooks sole proprietorship file. Highlight the filename and click 'Open.' Depending on your QuickBooks settings, your company file may open automatically.

Step 2

Click 'File' on the QuickBooks menu bar and select 'Utilities.' Click 'Export' from the drop-down list.

Step 3

Click the 'Lists to IIF Files' option and select 'Chart of Accounts, Customer, Vendor and Lists.'

Step 4

Click the 'OK' button to export the data from the QuickBooks sole proprietorship file and save it as an IIF file. QuickBooks saves the IIF export file in the same folder as the original company data file.

Step 1

Click 'File' on the menu. Select 'New Company' and click 'Express Start.'

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Step 2

Type your business name and industry in the provided fields. Choose 'S-Corporation' as the company type and click 'Continue.'

Step 3

Enter contact information for the new S Corp business and click 'Create Company File.'

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Step 4

Click the 'Start Working' button and wait for QuickBooks to create accounts for the S Corp company file.

Step 5

Click 'Lists' on the menu bar, and then click 'Chart of Accounts.' Select the first account name in the list and click the 'Accounts' button.

Step 6

Click the 'Delete Account' button and 'OK.' If a popup message appears warning that you cannot delete the account, click 'OK,' then click the 'Accounts' button again. Select 'Make Account Inactive.' Delete or make inactive all of the accounts in the list.

Step 1

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Click the 'File' option on the menu and select 'Utilities.'

Step 2

Click 'Import' on the drop-down list. Falling dmg to kill enderman. Select 'Lists to IIF Files..'

Step 3

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Browse to the IIF export file created for the sole proprietor company. Highlight the filename, then click 'Open' to import and copy the information from the sole proprietor company file into the new S Corp data file. Use QuickBooks for the new S Corp company as you normally would.

About the Author

Jeff Grundy has been writing computer-related articles and tutorials since 1995. Since that time, Grundy has written many guides to using various applications that are published on numerous how-to and tutorial sites. Born and raised in South Georgia, Grundy holds a Master of Science degree in mathematics from the Georgia Institute of Technology.